IMPORTANT DATES

Abstract Submissions Begin – 01 October 2024

Abstract Submissions End – 30 June 2025

Final Changes to Received Abstracts – 30 July 2025

Pre-Early-Bird Registrations Begin – 01 October 2024

Early-Bird Registrations Begin – 01 November 2024

Early-Bird Registrations End – 31 December 2024

Mid-Term Registrations Begin – 01 January 2025

Mid-Term Registrations End –  March 15 2025

Extended Registrations Begin - 16 March 2025

Group Discounts

We offer a group discount of up to 30% for 7 or more participants. All participants must register together and only one invoice/receipt will be issued. These discounts cannot be combined with any other discounted rate and tax may apply. Please note that group registration discounts are not applicable for accompanying persons, and they will not have access to the conference sessions. Discounts are also not applicable for individual poster presentations. Thank you for your understanding.

Additional Papers

Additional papers written and presented by the same author can be added to a full registration for an additional $200. This is only valid when a full registration is also in the author’s name.

Payment Information

Fees are payable in advance. We accept payment by most international credit or debit cards. You can also pay by bank transfer. You need to register to obtain an invoice or pay by credit/debit card.

Pre-Early-bird Special Rate

A pre early-bird registration rate of $549 is available until October 31, 2024 to encourage more participants to attend the conference. We suggest prospective participants to avail this discount by registering to the conference early.

Payment Deadlines

Early-bird fees must reach us no later than 31 December 2024 to ensure the special rate is applicable.

Participants arriving at the conference without having pre-registered are welcome subject to availability. Payment will be required on arrival.

Early-bird Conditions

In order to obtain the Early-bird rate, we must be in receipt of applicable conference registration fee by the published Early-bird date. Although we endeavor to notify paper acceptance before this date, external factors may prevent this. In the event of an author subsequently failing to have a paper accepted for the conference, a refund can be made and cancellation charges of $100 will apply.

Invoice Information/Changes

Before finally submitting your registration, please check your invoice carefully as changes made after an invoice has been raised will be subject to an administration charge of $25 per change made. If you do notice that you have made a mistake please notify us by email so that we can help you before raising your invoice. All registration queries should be sent to the conference secretary or to the email id maryacosta@plasticsconference.org.

Student registrations are applicable only for students with valid ID cards and a letter from their institution. Interns can also register under the student delegate category with an accompanying letter from the organization or their lab if they are in the middle of their research and have not yet produced a publication-worthy thesis.

For delegates, a formal letter from the present organization requesting invitation and the purpose of the visit to the conference should be provided on the company’s letterhead after completing the registration.

Conference Proceedings

While the conference proceedings are not indexed, they are provided to all the participants (electronic version/hard copy) with a dedicated ISBN/e-ISBN.

Cancellations

Please refer to cancellation terms and conditions.

*Cancellations under group registrations wherein the prospective participants have availed applicable discounts will be forwarded to the next event or will attract 50 per cent of the registered amount and the remainder will be refunded four weeks after the completion of the conference.

Please note that cancellations are not applicable for individual registrations, group registrations, or delegate registrations representing companies and industries who fail to pay the full amount. Additionally, cancellation requests made within one month of the conference dates for any of the above categories will not be accepted. For such cancellation and refund requests, no refunds will be issued, and registrations will not be transferable to any other events organized by us either for the same year or for any upcoming years and for upcoming events. *Cancellations under group registrations wherein the prospective participants have availed applicable discounts will be forwarded to the next event or will attract 70 per cent of the registered amount and the remainder will be refunded four weeks after the completion of the conference. Refunds towards accommodation will be made within six weeks after the completion of the conference. A service charge of 5 percent will be levied for all refunds irrespective of the mode of payment(s) received. We encourage all participants to review these terms carefully before finalizing their registration.

General Terms & Conditions for Sponsorship Packages

Agreement: By purchasing a sponsorship package, the sponsor agrees to the terms and conditions outlined herein.

Payment: Full payment is required upon confirmation of sponsorship. Payment is non-refundable.

Logo and Branding: Sponsors must provide their logo and branding materials in the required format and within the specified deadlines to ensure inclusion in conference materials.

Promotional Materials: All promotional materials, including banners, brochures, and digital content, are subject to approval by the conference organizers.

Exhibition Space: Sponsors are responsible for the setup, maintenance, and removal of their exhibition space within the allocated times. The conference organizers are not liable for any damage or loss of materials.

Speaking Opportunities: Speaking slots are allocated on a first-come, first-served basis and must align with the conference theme. The conference organizers reserve the right to approve all content.

Networking Events: Invitations to VIP and networking events are non-transferable unless explicitly approved by the conference organizers.

Compliance: Sponsors must comply with all venue regulations, local laws, and conference guidelines. Any violation may result in the termination of sponsorship without a refund.

Cancellation Policy: All sponsorship payments are non-refundable. In the event of cancellation or non-participation by the sponsor, no refunds will be issued.

Force Majeure: The conference organizers are not liable for any failure to fulfill sponsorship benefits due to circumstances beyond their control, including but not limited to natural disasters, acts of God, or other emergencies.

Liability: The conference organizers shall not be held liable for any injury, loss, or damage to persons or property during the conference.

Amendments: The conference organizers reserve the right to amend these terms and conditions at any time. Sponsors will be notified of any changes.

Visa Information

Please note that we are not able to arrange visas for participants. We advise all participants to check with the nearest host country embassy whether or not a visa is needed. If you are likely to need a visa, we recommend that you make your application as soon as possible. To help you, once you have registered and paid to attend, we can issue a letter which confirms that you have registered and paid to participate in the conference. Please note that the purpose of such invitation letters is solely for official purposes off prospective participants and to allow the participants to attend the conference sessions and does not confer any additional privileges outside the conference venue.